How to archive and retrieve Dental System orders

How to archive and retrieve Dental System orders

06/11/2023

Managing high volume orders in dental labs

Labs often deal with many orders that make it more complicated to operate. When orders exceed 1000, the info message appears:

 A screenshot of a computer

Description automatically generated  

To make the work more effective, it is possible to clean up the database or archive orders. 

Before applying any of the solutions, it is mandatory to do the complete Dental System Backup including database and orders. Follow the article “How to create backup using Dental System installer.” 

  • For the Dental System up to 2019-1 version, go to DSCP -> Dental Manager -> General -> Automatically delete orders. 

Archiving and deleting orders in Dental Manager

Steps to archive single order as a compressed file: 

  1. Go to Dental Manager, right click the order -> Advanced -> Export. A screenshot of a computer

Description automatically generated 
  2. Once the “Order Export” appears, select “Export 3Shape Complete order option -> File.A screen shot of a export option

Description automatically generated  
  3. Select the destination folder or external drive to store the compressed order. 
  4. Once the order is archived, right click on it in Dental Manager and select Delete. 

Steps to delete multiple 3Shape Orders: 

  1. Go to the folder where you save your orders (the default one is save it to external drive to make sure the orders are backed up.  
  2. Go to Dental Manager -> select number of orders to archive, right click -> delete. 

The orders will be deleted from both orders folder and database. 

Retrieving archived dental orders for efficient workflow management

Steps to retrieve single compressed order: 

  1. Go to Dental Manager, right click select Advanced -> Import.                                              A screenshot of a computer

Description automatically generated    
  2. Once the “Order import” appears, select “Import complete 3Shape order”  A screenshot of a computer

Description automatically generated 
  3. Select the compressed file or xml from the destination folder. 

Steps to retrieve multiple orders:  

  1. Locate a backup of 3Shape Orders folder. 
  2. Go to Dental Manager, right click  Advanced -> Import, select Choose Import multiple order option. 
    A screenshot of a import option

Description automatically generated 
  3. Proceed to next screen and choose multiple required orders to import-> click import.  A screenshot of a computer

Description automatically generated  

It is also possible to hide orders to improve opening time of the Dental Manager by going to Dental System Control Panel -> General -> Show limited number of orders -> choose number of visible orders. 

A screenshot of a computer

Description automatically generated 

Was this article helpful?

Give feedback about this article